R.S.M.C. Services on behalf of our client is hiring a Legal On-Site Svcs Spec
Copy, scan, fax, print jobs/clean up of kitchen areas & stock supplies/internal rounds to drop off & pick up copy, print & fax jobs etc./walk to post office at least once a week. The candidate must be able to lift up to 50 lbs, assistance will be available for heavier items. Will need to be able to lift a case of paper/lots of walking throughout the office/3 block walk to post office at least once a week/2 block walks to & from parking garage.
- The requisition is Temp to Engage position.
- 40 hours/week
- Working hours is Monday to Friday 8:30 AM to 5:30 PM
- Parking - up to $125/month reimbursed. Should park at 327 N. Illinois Street for the best rate.
- COVID - We require masks to be worn when leaving our area or when you are not able to social distance in our area/we have a disinfecting schedule we follow
Roles & Responsibilities
Provides operations functions in one or all of the following areas within a Legal office/environment:
- Operates high volume duplicating equipment, performs associated copying tasks, operates high volume document scanning equipment, operate high volume mail processing equipment. Ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage. Provides copier maintenance and/or repair of customer site equipment. May also perform one of the following at entry level: bindery, QC and final check, housekeeping, file services, call center representative, etc. This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration. Runs high volume copy machines and performs binding and finishing work.
- Handle highly sensitive and confidential documents that may be time sensitive. Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment. Operate high volume scanners. Operate image handling software. Operate MS Office and Email systems Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems. Maintains records for management reports and inventories of supplies needed. Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required. Calculates charges for jobs performed and maintains some billing logs. Responds to and coordinates all service calls required by customer.
- May perform filing duties in conjunction with specific customer requests. Delivers completed jobs to pre-determined customer locations within and outside of the site. Maintains daily meter and service logs. May travel between customer’s buildings. Answers customer questions regarding status or feasibility of job requests. Ensures upkeep of convenience copier areas by keeping neat and well stocked. Performs duties related to the shipping and/or receiving of materials. Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted. Uses all copier equipment, calculator, fax machine, postage meter and some PC. Performs filing duties, which may include ‘purging’ and archiving old documents.
- Performs duties of scanning, file conversion and file naming. Performs FTP (File Transfer Protocol) between computers and files for printing and CS/DVD. Manage TOC (Table of Contents) – first page of electronic file. Perform duties that involve OCR (Optical Character Recognition) files to assist with key word search. Perform file formatting for printing/Excel files. Assist with coordinating projects that will be completed off site (BIS or Smart Source). Responsible for interacting and providing professional level support to users at various levels, including: legal secretaries, project managers, paralegals, associates and partners. Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure. Performs other duties as assigned.
- Copy, scan, fax, print jobs/clean up of kitchen areas & stock supplies/internal rounds to drop off & pick up copy, print & fax jobs etc./walk to post office at least once a week.
- The candidate must be able to lift up to 50 lbs, assistance will be available for heavier items.
- Will need to be able to lift a case of paper/lots of walking throughout the office/3 block walk to post office at least once a week/2 block walks to & from parking garage.
Certifications & Clearance Requirements